Identify the plant precisely
Use botanical name where known, plus the trade form or visual reference. Avoid relying on a local nickname alone.
Separate size fields
List height, crown spread, trunk girth or diameter, clear trunk and root-ball or container size as separate fields.
Add context
Quantity, destination, required date, access limits and intended use help determine whether the specification is practical.
Define acceptance evidence
State whether approval requires photos, video, individual measurements, batch samples or an in-person visit.